Contents

Text in a text box, shape, or table cell has a default amount of space between the text and the object that contains it. You can adjust that spacing by setting a different margin. You can also indent the first line of paragraphs to create a visual break that helps readers scan text. Select the text whose margins you want to modify. Note 2: The process described below applies to all 3 Apple apps. If you're using Keynote or Numbers, replace the name of that application where you see Pages below. We recommend saving default equations that contain the font, font size, and font attribute settings that are appropriate for your work. If you still do not get the Set as Default Text Box option in the right-click menu, then you might have selected a text placeholder rather than a text box. Read our Text Boxes vs. Text Placeholders tutorial to understand how they are different. Set a default text box for a presentation You can set your own font, color fill, and other elements for a text box, then make it the default for a presentation. Add a text box to your presentation and change it however you want. You can change the font and font size, add a border to the box, and so on.

Mac Keynote Set Default For Text Box Download

• Getting Started With Keynote

If you’re new to the Apple ecosystem, then you’re probably a stranger to Keynote, Apple’s very own presentation software. Don’t worry if you don’t know anything about it at this point, that’s what this article is for. So, stay tuned as I introduce you to this popular alternative to PowerPoint. You’ll learn how to navigate the Keynote workspace and later on, how to create your first Keynote presentation.

Why Use Keynote?

I’ve got a few good reasons why Keynote is an awesome presentation software for Mac users.

• It’s free and readily available

Keynote comes pre-installed on new Macs. You don’t need to download it, but if you need to, you can always download it for free on the App Store. For the PowerPoint (and Windows) faithful who’ve made the switch to Apple computers, you’re probably asking this very question right now:

“Why use Keynote when PowerPoint is available on Macs?”

Truthfully, the answer is you don’t have to. However, PowerPoint (and Microsoft Office) isn’t free. If you want to install PowerPoint on your Mac, then you’d need to buy a Microsoft Office license or a subscription to Office 365.

If you absolutely don’t need to use PowerPoint, then why not give Keynote a try? It’s pretty simple to use, it’s intuitive and it works great on Macs. Plus, it’s free, so you don’t need to spend extra cash just to use the app!

• It’s designed for Macs

Keynote was designed by Apple for Apple. This means you’re not going to find Keynote on Windows or Linux or any other operating system. Apple is known for the quality of their products and Keynote is no different. It’s sleek, sexy, easy on the eyes, and it’s fairly easy to use.

For those saying they’d stick to PowerPoint on their Mac, that’s absolutely fine. But if you’re expecting your Mac PowerPoint experience to be on par with your Windows experience, then you’re going to be disappointed. The Mac version lacks many of the newer features you’ll find on Windows. And frankly, it’s just not as good as the Windows version.

If you need to use PowerPoint on Mac, I recommend you use Boot Camp or install third-party software like Parallels Desktop. This is so you can run Windows apps natively on your Mac.

• It’s user-friendly

Apple products are designed to work out of the box. It’s one of the reasons why many people swear by Apple products. You don’t need to be a designer to use Keynote. The interface is clean, intuitive and relatively simple. Sure, there’s a bit of a learning curve, but it’s nowhere near the time you need to spend to master PowerPoint.

If you’re coming from PowerPoint, you may even think Keynote is too simple. But that’s why Keynote users love it – they don’t need to overthink their slide designs. You may not have granular control over every single aspect of your presentation (and this may be a no-no for diehard PowerPoint users), but plenty of Keynote users don’t mind. When all is said and done, they know they’ll have a great-looking presentation.

• Works on all Apple devices

If you’ve invested heavily into the Apple ecosystem, then Keynote should be your presentation software of choice. Why? Because you’re not limited to using just one device to edit your slides. You can work on your slides on your MacBook, iMac, iPad, and even your iPhone! You can even access your Keynote file on non-Apple devices – simply fire up a web browser and go to iCloud Keynote!

• It’s PowerPoint-friendly

Ah yes, PowerPoint users need this reassurance. You’ve probably been burned in the past when PowerPoint and Keynote didn’t play too well with each other. And you had all sorts of problems trying to sort out compatibility issues.

Well, it’s 2019 now. According to Apple themselves, they’ve redesigned Keynote to work better with Microsoft Office products. They regularly update the software too to ensure better compatibility.

Here’s an article detailing the compatibility of Keynote with PowerPoint. You’ll notice there are more ticks in the Supported and Partially Supported columns than the Not Supported one. So, hurray for PowerPoint and Keynote fans!

Getting Started With Keynote

Now that you know just how awesome Keynote is, I’m going to give you a rundown of the software’s interface. To get started with Keynote, launch the app from the Launchpad or look for it in the Dock. You’ll then see the theme chooser (see screenshot below). Choose whether you want to use a standard (4:3) or wide (16:9) theme.

Note: If you don’t see the theme chooser above, press the Option key on your keyboard and click File > New to open a new Keynote file. The theme chooser will then appear on your screen.

Navigating the Keynote workspace isn’t as hard as it looks. The interface is relatively cleaner and simpler than PowerPoint. This is what the Toolbar looks like:

As you can see above, I’ve divided the Toolbar into 5 different parts. Here’s a run-down of what each part does:

1 – This is the navigation panel. As you can see, there are 3 buttons in this section (View, Zoom, and Add Slide):

• Under View, you can decide whether you want to use the Navigator view (default), Slide Only view, Light Table view, or Outline view. This is also where you go to edit the Master Slides, show object list, and more.

• You can also Zoom in or out of whatever view you’ve selected. If you don’t want to mess around with the percentages, you can always click on Fit Slide.

• Lastly, you can click on the Add Slide button to, well, obviously, add a slide. However, this is where it gets interesting. When you add a slide, Keynote doesn’t automatically add a blank slide (like PowerPoint). Instead, you get to choose the slide layout you want to use.

2– This section consists of the Play and Keynote Live buttons.

• Clicking on the Play button will play your slideshow.
• Hit Keynote Live if you want to present a live slideshow to anyone in the world. Your audience can watch your presentation on any Apple or iOS device, or any browser connected to the Internet.

Note you’ll need to be connected to iCloud for this feature to work. Once you’re logged in, you can copy and paste the link to your slideshow and send it to your audience. You can also lock your presentation with a password if you’re concerned about security.

3– In this section, you can choose from 6 different elements you can add to your slides. You can add a table, chart, text, shape, media (images, videos, audio) and comment. The first 5 elements are largely self-explanatory.

For the 6^th element (comments), these are helpful if you’re collaborating with somebody else. You can have a chat in real-time about your ideas and any changes you want to make to the design. In case you’re wondering, the comments won’t appear in your actual presentation.

4 – If you’re collaborating with other people, then you simply need to click the Collaborate button. You can specify who can access your Keynote and their permission level. Here’s what it looks like:

5 – The fifth section is where you go to edit the properties of all the elements and slides in your presentation. Bullet bill 3 game. You can see 3 options or buttons here: Format, Animate and Document.

• Format. To format your slide itself, click on a blank space on your slide. You’ll be able to change your slide layout here as well as edit the Master Slide. You can also change the appearance of your slide (change background appearance, etc.).
• Format an element. The format menu options will change according to the element you click on. Say, for instance, you click on a text, then the formatting options for text will appear on your screen. If you click on a photo, then the image formatting options will appear, and so on.
• Animate (Slide Transition). If you want to add animations when you transition from one slide to another, this is the correct button to click. Slide transitions are categorized into four: (1) Appear & Move, (2) Flip, Spin & Scale, (3) Object Effects, and (4) Text Effects. You can adjust the duration, color, delay, and more, of your selected effect.
• Animate (Element Effect). You can choose to add a Build In effect, an Action effect, and a Build Out effect for your elements.
• Document. Click on this button to change your document settings. In here, you can adjust your Slideshow Settings, Presentation Type, Slide Size and more. Additionally, you can also record your slideshow in the Audio tab and add a Soundtrack. This is great if you plan on playing your slideshow in conference kiosks (self-playing) or converting your Keynote to video.

Additional Keynote options

You’re probably wondering if that’s all that Keynote can do. Well, of course not! In addition to the Toolbar, you can also access more settings and features in the Menu bar. You’ll see this at the very top of your screen:

If you think the default Toolbar lacks some important feature, and you don’t want to go looking for it in the Menu bar every time you want to use it, then you may want to customize the toolbar.

Here’s how you do it:

Go to View > Customize Toolbar. You can drag and drop your most frequently used buttons to the toolbar. For example, if you find yourself frequently using the Group and Ungroup options, then you may want to drag it into your toolbar so you can group/ungroup elements with just a single click. If you’re very particular about the size of your fonts, then add the Bigger and Smaller buttons to your toolbar.

The good thing about customizing your toolbar is that you can always go back to the default settings. World geographymacs history. If you find yourself wanting to go back to the original toolbar menu, then go back into the Customize Toolbar menu again.

As you can see on the screenshot above, there’s an option to drag the default set into the toolbar. Don’t forget to hit the blue Done button when you’re finished.

Using iCloud Keynote

If you want the ability to edit your Keynote presentation on other devices, then log in to iCloud on your Mac. Go into System Preferences and click on iCloud. You’ll see this on your screen:

Type in your Apple ID and password if you already have one. If not, click on Create Apple ID.

Now that your Mac is logged in to iCloud, all your photos, contacts and documents (including Keynote files) will be stored in iCloud. This means if you have an iPhone or iPad, and you’re logged in using the same Apple ID, then all the files uploaded to iCloud will automatically appear in your Apple devices. So, you can create your Keynote on your MacBook or iMac, and then continue editing on your iPad or iPhone. Awesome, right?

But what about if you need to need to make last-minute changes to your presentation and you don’t have an Apple device nearby? Will all your hard work go to waste? Thankfully, not.

Just open a web browser on any computer and go to https://icloud.com. You’ll see this prompt on your screen:

Once you’re logged in to iCloud, you’ll see this menu on your screen:

Click on Keynote and you’ll be able to see all the Keynote files you’ve made on other iCloud-linked devices. If you want to create a new file, click on Create Presentation.

Just like in the desktop version of Keynote, you’ll see the Theme Chooser menu on your screen:

Click on the theme you want to use. A new tab will automatically open on your browser. This what the iCloud Keynote workspace looks like:

As you can see, it looks almost exactly the same as the desktop version. You’ve got the View and Zoom icons, the Play slideshow button, the 6 element types you can add to your slides (table, chart, text, shape, media, comment), the collaborate icon, and the format and animate button.

At a quick glance, however, you can see that the Keynote Live and Document icons are missing on the toolbar. Unfortunately, like most web-based presentation software, iCloud Keynote also has its drawbacks. A number of features from the desktop app are missing.

For instance, once you’ve selected your theme on iCloud Keynote, you’re going to have to stick with it. You simply don’t have the option to change it to another theme.

For this example, I used the Artisan theme in the screenshot above. I wanted to change it to the Gradient theme, but iCloud Keynote doesn’t have the Document button (available on the desktop version) that allows you to change themes and slide sizes.

There’s also no option to edit the Master Slides. While there’s a Media button, you’re limited to adding images only. This means inserting videos and audio files are not going to be possible on iCloud Keynote. Formatting options are also limited, so keep this in mind when creating and editing slides on the web.

The good news, however, is that iCloud integration is fantastic. You can create your slides in iCloud Keynote. Once you get your hands on an Apple computer, you can just edit your file on the desktop app. iCloud Keynote is great for editing presentations while you’re on the go. For maximum control, however, Keynote desktop is the way to go.

Tips to Make Your First Keynote Presentation a Standout

Even the most novice of Keynote users can make something stunning in just a few minutes. How? Well, if you haven’t noticed, Keynote’s built-in themes already look great. So, really, if you’re in a hurry, you can just choose one of the themes from the Theme Chooser. Then, select the layouts you want to use and replace the placeholders with your own content!

But, of course, if you truly want to make your keynote presentation a standout, then it’s best to actually put some time and effort into making one that your audience is going to love. So, here are some tips you can use to impress your audience and make sure your message is heard loud and clear.

1. Keep text to a minimum

No matter what presentation software you use, it’s best to keep text to a minimum. You don’t want to copy and paste several sentences or a few paragraphs in your slides. You don’t want your audience to just read your slides. If you do this, then there’s really no incentive for them to listen anymore, is there?

As the popular saying goes, “less is more.” Strive to have a simple presentation instead of going for all the bells and whistles you can think of. Your audience isn’t there to read, they’re there to listen to your presentation.

Think of your slides as mere visual aids. They’re there to make your presentation more interesting. They’re supposed to help your audience understand your main points.

2. Use the right font

Different fonts convey different emotions. There are fonts that look professional. Then there are those that look fun. There are even retro fonts and scary-looking fonts (perfect for Halloween-themed presentations).

Adding new fonts to your Keynote presentation is relatively quick and easy. You’ve got two ways:

• You can download a font package and add it to Font Book. You can look for this app in your Applications folder or you can search for it using Spotlight (press both Command + Spacebar). Click the (+) icon in Font Book and locate where you saved the downloaded font. Your new font will now appear in the Font dropdown in Keynote.

• The second option is to download an app called SkyFonts. You can download and install fonts from Google Fonts, Fonts.com, Monotype and MyFonts. Personally, I prefer this option because you don’t need to download the fonts to your computer. These are stored in the cloud and you can easily remove the fonts you’re no longer using.

Just a word of caution though. If you intend to download fancy fonts and use different devices to edit your Keynote slides, then you may be in for a shock. The fonts in iCloud Keynote are predefined, so whatever font you install on your Mac isn’t going to appear in iCloud Keynote.

3. Use high-quality graphics

As the old cliché goes, a picture is worth a thousand words. You can put a picture on a slide, and it will tell the audience its own story. All without you needing to say a single word about it. That’s how powerful images are.

Mac Keynote Set Default For Text Box Text

So, one of the first things you need to do once you figure out what you’re going to say in your presentation is to look for an image that will perfectly capture your main points. It doesn’t have to be an original photo or one that you took yourself.

You can use photos as background for your slides or you can use it as the main subject. The good news is there are millions of free images on the web. You just need to know where to look. Places like Unsplash, StockSnap and ISO Republic all offer high-quality images for free.

4. Utilize white space

A busy-looking slide will only distract your audience. They won’t know exactly where to look. But if you have plenty of white space on your slides, then you can direct their attention to whatever you’re showing on screen.

Contrary to popular belief, white space doesn’t actually need to be white. It can be any color that will fit in well with your theme. For instance, take a look at the screenshot below. There’s a lot of blank space on the slide – this is what’s known as white space.

As you can see, it’s easy to follow what the slide above is trying to say. Doodling helps stimulates the brain, helps to see the big picture, improves learning, and helps to organize knowledge. The graphics used are simple enough to understand.

5. Use third-party themes and templates

There’s obviously nothing wrong with using the built-in themes and templates on Keynote. But, if you want to stand out from the crowd of similar-looking presentations, then it’s best to use something else that not a lot of people are using. This is where third-party themes and templates come in.

You can download themes and templates that are made specifically for Keynote. Or you can use those that are made for PowerPoint! Surprised? Yes, PowerPoint templates do work on Keynote!

How To Use PowerPoint Templates For Your Keynote Presentations

To use PPT templates for Keynote, all you have to do is fire up Keynote, click on Open, then look for the PowerPoint file. If there are compatibility issues, Keynote will give you a list of things that may look different.

For this example, I downloaded one of our free templates, the Competitor PowerPoint Template pack. Note that you need to create a free account so you can download any of our templates.

Most PPT templates when opened in Keynote will probably have a few issues. I saw a couple of slides which needed a bit of editing. Here’s an example:

For the most part, however, the majority of slides looked great on Keynote! Here’s a screenshot of slides 5-10:

As you can see, the slides look really good. All you need to do is just edit and replace the placeholder content with your own, and you’re good to go! You can then save the file as a Keynote presentation or export it to another format.

Final Words

Mac Keynote Set Default For Text Boxes

Apple users, rejoice! You’ve got a free and very capable presentation software on your hands. You don’t need to spend extra cash just to use PowerPoint. As you’ve learned in this article, Keynote is relatively easy to use. You’ll be able to create your first Keynote presentation in no time at all!

You might also find this interesting: The 16 Best Presentation Software For Macs

Here are some handy tips for using Keynote on your Mac. You can fill shapes or text with images, add links, record audio per slide, and insert math equations. You can also create animations that swap letters or draw lines. You can even use Keynote to create simple web site. That and much more!

Check out 17 Keynote Tips for Mac at YouTube for closed captioning and more options.

Mac Keynote Set Default For Text Box Pdf

Video Transcript: Hi, this is Gary with MacMost.com. Today let's look at a collection of useful and creative Keynote tips.MacMost is brought to you thanks to a great group of more than 700 supporters. Go to MacMost.com/patreon. There you can read more about the Patreon Campaign. Join us and get exclusive content and course discounts.So when you bring an image into Keynote you drop it in and it's the same shape as the actual original image. But let's say you wanted it to be a different shape. Like maybe make this circular or something. Go to Format, Image and choose Mask With Shape and choose one of the basic shapes. For instance I could choose Oval and then it would create this oval shape here. I could stretch it, reposition it, hit Done, and now I have an image inside of an oval. I don't have to settle for those basic shapes. I could actually select any shape I want. So, for instance, I could go here, select a T-shirt shape, stretch this out to the size I want. Then select both that and the image, holding the Shift key down and select both. Then go to Format, Image, and I could choose Mask with Selection. Now you could see it fits in here. When you're doing this you could still go to Format here and do things like choose a border.Now you could also do the opposite. You could create a shape here and then with that shape already there instead of choosing a Fill, like a color, I could go to Image Fill and then drag the image to this little tile here. I could drag right into here and kind of get the same thing. But as a bonus since it's a shape I can now double click on it and actually enter characters in it and do other things I can do with shapes.Now you can also fill in text using images. So select the text here. It works best with a bold font like this. Then change text color to Image Fill. Then drag and drop something to this tile. So I'll drag the same image there and you can see it fills it in with that image. If I go and choose Advanced Image Fill I can then tint that with a color. Also I could choose different scaling options for the image.Now another things you could do with images is instead of adding them one by one to a slide you could select several of them. I'm going to select a set of six images here and I'm going to drag them to thumbnails here on the left. When I do it's going to create those slides and put the images on those slides. One problem, and I think it's kind of a bug, is that you get the default text for one of the slide types here. The title and bullets for some reason. It's no big deal since if you don't fill those in they're just blank anyway. You can see the slide doesn't have anything behind it. But if you wanted to you could go and choose Edit Master Slides, go to the Titles and Bullets slide here, select those items there and Delete them from the Master and then they're gone from these slides completely.Now if you just want to have a slideshow showing different images you don't have to go and create different slides for each one. Instead you can go to Media and add an Image Gallery. This creates this Image Gallery element. Then drag and drop the images onto the Image Gallery and you have on a single slide a little slideshow. You can change width and height. You have these arrow keys and the dots here for while you're editing. But when you actually play the presentation there's nothing there. You just click to advance to the next image, all the time remaining on the same slide. You can even have different captions for each one. You see under Format, Gallery, Caption you can select individual captions per image or the same caption for all images. Then you can change the caption here for each image by editing the text at the bottom. You also have this list of images here and you could Add, Remove, or Rearrange them.Now you may already know that you can go to Play, Record Slideshow. Play your slideshow through talking to the microphone on your Mac and do a complete recording of your slideshow. But another way to do that is to record narration on a per slide basis. So here I am on slide 1. I can go to Insert and select Record Audio. If I'm going to do this a lot I'd probably set keyboard shortcut in System Preferences for Record Audio. Then I get this little recording interface here. I can record something, (this is slide number one), I could stop and you could see I could preview, I could edit and trim that, I can continue recording. It's a whole little recording interface. When I'm done I can hit Insert and I get this little Speaker icon here that won't appear on the actual slide. But under Format, Audio I can set it to either start on Click or start Automatically. So if I do that for each slide and also for each slide under Animate set it to start the transition automatically I could actually have it play the audio on the slide automatically and advance to the next slide when it's done after a delay, if I like. So I can record the audio of the presentation on a slide-by-slide basis instead of one recording for the entire thing.Now you don't have to settle for a completely linear presentation going from slide 1, to 2, to 3. You can create links inside your presentation to jump around. Here I have a slide that has three buttons on the bottom. You can see I've got three slides that I want to jump to for each one of those. So I can select this first button here, and you can also select text inside of a text field. I can do Format, Add Link, Slide and I can set it to a specific slide. So I can have this go to slide 2. Then I'll use the keyboard shortcut, Command K, and go to slide 3 for this one, and this one Command K to go to slide 4. So now when I run the presentation I can jump right to a section by clicking on a button instead of having to advance through all the slides. Likewise you could also put a button on each one of these, as I have here, and this one, if I click here, it takes me to the Link type or I can do Command K and I can say go back to slide 1. I can also say Last slide viewed which makes it act like a back button. So I can take this, Copy and Paste it in each one of these slides. Now I can go and jump to this section. Go back. This section. Go Back. This section. Go Back.The advantage of using Last Slide Viewed is maybe you go to the section for multiple slides. So slide 1 might go to a slide but you may have a slide 20 that also goes to the same slide. The back button would work to go back to 1 or go back to 20, whichever one you came from.A fun transition to use when you have text on a slide like this and you want to change it to something else, like that, is to use Magic Move. Magic Move, of course, moves items around on the screen. But with text it does something special. I'm going to add the Magic Move effect to this slide here. But I'm going to, instead of by object, I'm going to say by character. What it will do is rearrange the characters in any text that appears on both slides and it creates a cool effect like this. It even works better when only one word is different. So you have this and you change one word like that. That works best when you have a lot of letters shared by the word that's changing.Now you can do charts in Keynote. You can do 2D charts or 3D charts. Let's say we do a 3D chart like this and that's just fine on its own. But you can animate this as well. If you go to Animate, Build In and Add an Effect you see that you can add a variety of effects. Some of them are just for charts. So we can preview this one here, for instance. When I select that I can also change the delivery. Instead of All at Once I can have them Cascade where they appear like that or I can have them go By Series or By Set.Now we have a lot of different shapes that we can add to a presentation. One of the cool things you can do is instead of having the shape appear or fade-in in a normal transition you could use the Line Draw to create it. So first make sure it has a border. So I'm going to go to Format here and then Style and then change the border to a Line. Then I'm going to get rid of the Fill here so it's just a Line like that. Now when I go to Animate, Add an Effect, and select Line Draw. Now it will draw like this. I can select it to go Clockwise, Counterclockwise, change the Duration, and everything.Now let's say you've worked hard to create some text like this setting a lot of different style properties. Then you want to use that again. You can, of course, use Styles and create a specific style for that. But if you want something really quick what you can do is go to Format and choose Copy Style. Then go to the other piece of text, select that, go to Format, Paste Style and you can see it changes the text to match that style. If you want to use it a lot you can always go to Format, and then Advanced, Set as Default Text Box Appearance. Set that and then when you create a new text box it automatically starts with those settings.When you have a lot of things on a slide, you could see I've got several items here, sometimes I can be hard to see exactly what's there and what's in front of one object and behind the other. You can go to View and then Show Object List. Then you get this list of every object in the order that it appears. So, for instance, if this apple here is behind the picture I can move it in this list up and it's in front of the picture. This is also handy, maybe, for spotting any empty text boxes and things that you're not using or maybe are off the slide. You could even filter this list here and search it.If you need to work with math equations you can go to Insert, Equation here and use one of two different standard types for typing out equations. For instance this here gets translated into that. I can insert it in and you can see here the result that I get. It would be very difficult to build this otherwise.Now I know that a lot of people now need to show their presentations live over things like Zoom, Goggle Meet, Skype, FaceTime. You can do that using ScreenSharing. But the problem is that when you play the presentation it takes over all of the screens on your Mac. However, a new feature in the latest version of Keynote, version 10.1, is the ability to play your slideshow in the window. So the Keynote window is now showing the presentation instead of it taking over the screen. Of course you could shrink that window down and show your presentation inside of here. It makes it much easier to share something online or show a presentation while doing something completely different in another screen or having another window from another app open at the same time.As my last tip did you know you could use Keynote to build a simple website. So you take a presentation like this where you have buttons that navigate to all the different screens and back buttons and everything like that. Go into Document, change it so the presentation type is Links Only. So you can't just click anywhere to advance to the next slide or webpage. Then go to File, Export to, HTML. This will export a whole website into a folder. So we'll export this. Let's Hide Keynote there. I have this folder here. You can see I've got an Assets folder and I've got the Index .html folder. If I double click on the Index folder it opens it up in Safari or your default browser and these buttons work. So I can jump to a page and jump back and etc. So you can create a very simple website that just has some basic information on it. Of course you're going to need a web host. Somewhere where you can upload this set of files so it acts as a website.Hope you found these tips useful. Thanks for watching.